Submitted on Thu, 2014-10-02
By Upp Technology

Having the right tool for the job is one of the most critical elements in any emergency response. 

In fact, it’s one of the most overlooked aspects of preparation. The challenge isn’t simply knowing where your tools are at a moment’s notice - it’s knowing exactlywhere they are when you need them.

As an organization with hundreds of resources, you are accountable for not only their whereabouts, but their maintenance and accountability. Paper-based spreadsheets are simply not robust enough to accurately track the items you purchase, operate, maintain and store. Having real-time tracking capabilities to make fast and accurate business decisions is essential during, before, and after a response. Not only is it imperative to mission completion, but it’s necessary for recouping funding in the aftermath.

The answer to tracking mission-critical inventory, tools, and resources, is a cloud-based asset management system with built in integration, lights-out capability and advanced mobile technology.


How Are You Tracking Your Mission-Critical Inventory?

A sophisticated system of tracking inventory and assets is as critical to your mission as any other tool in your organization. As the need for accountability and real-time situational awareness grows, organizations are looking for better ways to ensure their inventory is accurate and accounted for in order to eliminate waste, duplicate purchases, and maximize buying power.

Assets can be anything your organization owns; from print materials, to guns, to vehicles, to IT equipment, to temporary shelters. Any piece of inventory that is checked out or stored requires precise management, including real-time location and chain of custody tracking.  From hazardous materials, to lot and expiration controlled, to refrigerated items, assets can account for a large share of an organization’s cost. This is precisely why it’s so important to know where these items are.

When it comes to capturing costs, recouping funding, tracking grants, or simply knowing how much capital assets are on hand, a simple and secure asset management system is not only a need, but a necessity.

Having robust real-time tracking capabilities assures you that mission-critical data will always be up to date, making daily operations a breeze.


Why is an Asset Management System So Important?

Managing assets is like managing your wallet. If you’re not sure where your wallet is or how many dollars are in it, you’re going to have a hard time making purchases. Similarly, if you don’t know where your assets are, how much they’re worth, or what other components make up your inventory, it’s going to be virtually impossible to account for it.

At its core, an asset management system tracks inventory, and doing so gives you the information you need to respond effectively. Having real-time info on your asset at all times, what condition they are in, and how much they are worth, is of utmost importance.

Whether its firefighters, police, emergency responders, or public health officials, when it comes to day-to-day operations or a response, time is your most valuable asset. Having a system that will provide real-time tracking in a web-based system will not only improve response time, but it will ensure accountability, allowing decisions to be made with accurate and precise data.


Entering a new era, Cloud Asset Management Solutions.

In the fast paced one-touch world we live in today, having the ability to think fast and make decisions based on real-time data is imperative to operational success. With a cloud-based asset management system, thousands of data points can be collected and analyzed from virtually anywhere at any time in the field. Utilizing the cloud within a warehouse, or in the field allows for inventory to be easily identified by:

  • The exact location and amount of that item owned at all times
  • The item’s complete check-in / check-out history and who is responsible (chain-of-custody) or to what other parent asset it is assigned to
  • The item’s complete maintenance and work order history
  • The funding source associated to the item
  • Requested items from a virtual shopping cart

Real-time tracking is the crown jewel of cloud based asset management, keeping important details from falling through the cracks or becoming out of date. Knowing you have precise information allows you to make the most informed decisions with the simple click of a button via mobile device.


What are the benefits of a Cloud Asset Management System?

Tracking assets is all about knowing where all of your stuff is, at all times. With all the items that you are charged with managing, vital assets can easily go missing, fail to receive the proper maintenance or be omitted from reporting if not tracked in real-time. Not only can you virtually track all your assets, but you can attach documents to ensure a PO, invoice, warranty, or other paper documents never go missing for that piece of inventory again.

Cloud based asset management systems offer meticulous tracking, efficient operations, financial accountability, and easy reporting, all of which allow you to focus on the job at-hand. When it comes right down to it, accurately tracking your organization’s assets is essential to mission-critical readiness.

Contact us for a demo to learn more about how the irms|360 Cloud-based Asset Management System can keep your organization operating efficiently for maximum impact.




Blog Type: 
Innovative Technology Solutions